The City Clerk/Utility Supervisor collects all money due to the city for the payment of license fees or taxes, permits and utilities/services offered by the city. He or she handles billing for the water, electric and other service departments. The City Clerk/Utility supervisor is appointed by and reports directly to the City Manager.
Other Responsibilities
Other responsibilities that fall under this title include:
Assisting the City Manager with agenda and packet preparation for the City Commission Meetings
Being the final authority for cutting off utility services; works up agreements for larger past-due accounts; administers and manages collection accounts to the state set-off program
Being responsible for seeing that ballots and election information are delivered to the polling place
Designated as the official ‘Freedom of Information Officer’
Handling and submitting insurance claims against the City of Pratt
Handling miscellaneous correspondence for the City of Pratt
Issuing the cereal malt beverage licenses, club licenses, and vendor permits
Keeping the corporate seal of the City and is authorized to administer oaths
Keeping the minutes at all City Commission meetings, and also keeps all City records such as ordinances, resolutions, contracts, lease agreements, deeds, etc.
Preparing and checking special assessment roles
Preparing proclamations and handles process for the signing mayor
Responding either in person or by phone to citizen complaints, concerns and questions relating to City policies; and/or utility problems
Working with City Manager and City Attorney, as well as other department heads, to develop polices and procedures for the City of Pratt